Camp Winnekeag Group Requirements For Off-Season Guests

Group Leaders Checklist:

1. Arrange for proper insurance coverage for the event (church groups should verify board approval; others should consult their insurance carrier).

2. Arrive prior to the group's arrival.

3. Meet with the Camp Host to discuss specific needs and exchange contact information.

4. Register guests and inform them of camp policies, the leader's location, and emergency procedures.

Attending parents or legal guardians are responsible for the safety and actions of their own children.

Group leaders must instruct supervisors to ensure they are never alone with a minor at any time.

It is strongly recommended that group leaders implement an appropriate screening policy for staff with responsibility for or access to campers.

If swimming or small boating is requested, user groups may provide their own lifeguard(s), provided a current lifeguard and CPR/AED certificate from a nationally recognized provider is presented to the Camp Host before the area opens.

For all aquatic activities, posted safety regulations will be enforced by the designated supervisor. These regulations will be reviewed by the Camp Host with the supervisor prior to participation. Please arrange this with the Camp Host in advance to maximize activity time.

2. Lake Winnekeag: The lake poses a drowning hazard if safety rules are not followed.

Checkout time is 11:00 AM on the day of departure. Special arrangements may be discussed with the Camp Manager.

Observe one-way traffic patterns.
Adhere to the 5 MPH speed limit.
Do not drive on grass or sidewalks.
Overnight guests at the Pathfinder Lodge may use designated parking spaces. All others must park in the main lot at the camp entrance unless permission is granted by the Camp Host. Fees may apply for driving on grass or sidewalks.

Internet access is available with a password obtained from the Camp Host by the Group Leader. Please use responsibly.

Call 911 for Life-Threatening Emergencies. User groups are responsible for providing their own emergency care and first aid, including supplies, medication storage, and transportation. Medical needs and potential emergencies should be considered in advance. It is advised that each group has an adult currently certified in age-appropriate CPR/AED and First Aid on duty. Groups should provide their own first aid kit, as the camp clinic is staffed only during summer camp. Any incident requiring emergency care must be reported to the Camp Host within 24 hours, accompanied by a written report detailing the event, location, and contact information for the injured party and witnesses.

Accidents are rare at Camp Winnekeag, and safety is a priority.

Suggestions for safety:

1. Always provide proper supervision.

2. Wear appropriate shoes and clothing.

3. Never hike or run alone.

4. Allow time to rest between activities.

5. Drink plenty of water.

6. Get proper rest.

7. Obey camp rules.

Food Service is available for groups of 30 or more (refer to rate sheet). Arrangements must be made in advance, and the "Advance Meal Guarantee Count" form must be submitted 15 days before arrival. Groups will be charged for a minimum of 30 people per meal. A 10% late fee applies if the form is not returned on time.

***Food must not be removed from the dining hall.***

Guests are encouraged to take only what they will eat to minimize waste and costs. Food cannot be returned to the kitchen once served.

Groups do not have access to the Cafeteria for food preparation or storage.

Groups may use the Lodge or Village Kitchen for their own food preparation (refer to rate sheet). These kitchens are equipped with cooking utensils, grills, ranges, ovens, cutlery, serving dishes, a freezer, and a refrigerator. All food should be kept below 40 degrees or above 140 degrees to minimize contamination. Each group should bring paper plates, cups, napkins, and silverware. All utensils must be washed, air-dried, and returned to their locations. Cleanup guidelines are posted in the kitchen area. All personal/group food must be removed upon departure, and trash placed in the dumpster behind the Feather Inn.

To discourage pests, there is to be absolutely no open food in sleeping quarters. Group Leaders are responsible for ensuring food is managed appropriately.

Safety is the primary concern. Do not move beds from their established positions, as they are arranged to minimize disease transmission and ensure safe egress during emergencies. Do not place items on the table under the Emergency Window, as it is intended to assist with safe exit.

Mattresses are not to be moved without permission from the Camp Host and must be returned before departure.

Unless other arrangements are made, guests are expected to provide their own bedding.

Children under 18 should not be allowed in sleeping facilities without proper supervision.

To keep rodents out, please do not bring or eat food in sleeping rooms.

Occupants are asked to keep rooms clean.

Paper towels, sanitary products, and similar items must be placed in the trash, not in plumbing fixtures.

Activity Center and Dining Room furniture is not to be used outside and must be returned to appropriate locations.

Departure Checklist: (1) Clean room; (2) Close windows; (3) Check drawers, shelves, and under beds for belongings; (4) Turn heat down; (5) Open curtains; (6) Turn lights off; (7) Take trash to the dumpster.

Groups have the option of cleaning up after themselves or leaving cleanup to the camp staff. Charges will be based on the group's decision. Refer to the "Camp Winnekeag Group Clean-up Responsibilities" sheet.

Before departure, the Group Leader may request a walkthrough with the Camp Host to ensure expectations have been met. Otherwise, the Camp Host will assess cleanup needs, and the group may be charged for items not properly cleaned.